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The Recovery Center of Maryland is looking for a professional receptionist with a friendly attitude and the ability to multitask to serve as our company’s front desk receptionist. In this position, you will greet guests entering the building and help direct them where they need to go. In addition, you’ll be responsible for answering and managing the phones. We are a large company with multiple services in the building, and the job can be fast paced with little downtime. You will work a set schedule that’s free of weekend hours. We also offer great benefits and PTO time We pride ourselves on providing a safe and welcoming atmosphere. If you enjoy people and are committed to doing excellent work, then we want to hear from you. 

Job Responsibilities:

  • Greet people entering the building, answering any questions, providing directions and alerting staff when someone is there to meet or visit them
  • Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested
  • Manage the building log of who is entering and exiting the building
  • Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup
  • Serve as the face of the company, offering friendly service to those entering the building or calling on the phone
  • Maintain the reception area, keeping it clean and free of clutter
  • Handle filing and data entry as requested
  • Managing appointments, calendars for management Team
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office supply list
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers 

Job Skills & Qualifications: 

  • Associates Degree or higher in Business Administration or related field.   
  • At least two years of experience in Administrative, front desk services and or office work
  • Computer proficiency
  • Strong verbal and written communication skills
  • Ability to work independently & multi-task
  • Knowledge of Microsoft Office (Required)
  • Applicant should be highly organized and detailed-orientated 
  • Experience using a multi-line phone system required